Procurement department setup for growing companies
We build the purchasing function from zero: process, suppliers, and indicators. You leave the project with a written purchasing policy, a defined approval flow, a base of qualified suppliers, and an indicator dashboard your own team can maintain.
Resumo do serviço
- Service
- Procurement department implementation and structuring
- Typical duration
- 3 to 6 months, by company size and category count
- Delivery
- On site in southern Brazil · remote with targeted visits elsewhere
- Prerequisite
- None. Works for companies with no purchasing team.
- Deliverables
- Purchasing policy · supplier map · KPI dashboard
- Training
- Included in the operation phase
Does your company show these signs?
Companies that grew without structuring the purchasing function usually recognize at least three of the five signs below.
- Purchases are made by whoever happens to be free, with nobody formally owning the function.
- There is no purchasing policy: every acquisition follows a different rule, decided case by case.
- The company has no consolidated view of how much it spends per supply category.
- Urgency runs the routine: buying happens under deadline pressure, at whatever price shows up.
- There is no history of suppliers, prices paid, or delivery performance to negotiate from.
How we build your purchasing function
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Diagnosis: how the company buys today
We map the real purchasing flow: who requests, who approves, who negotiates, who receives, and how each step gets recorded. We survey spend by category, active suppliers, and the points where the process stalls or generates cost. The diagnosis exposes the concrete gaps the build-out has to close, and already shows where savings are available immediately.
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Structure: policy, flow, and categorization
We define the purchasing policy: approval thresholds, the minimum number of quotes by value band, selection criteria, and contracting rules. We categorize purchased items by criticality and value, which lets each category be handled with the right strategy. The result is a written, workable, auditable process instead of an informal practice living in one person’s head.
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Operation: rollout, qualification, and KPIs
We put the process into service alongside your team: initial qualification of the supplier base, the first negotiations run under the new criteria, training for whoever will operate it, and the tracking indicators. By the end, the company runs the purchasing function independently, with data to decide on and history to negotiate with.
What stays with your company at the end
Named deliverables, not generic recommendations. Everything produced during the project remains with your internal team.
A documented purchasing policy
Approval thresholds, quotes required per value band, supplier selection criteria, and approval rules — usable from day one.
A map of qualified suppliers
An initial base of approved suppliers by category, with negotiated commercial terms and a second source for critical items.
A procurement indicator dashboard
KPIs for spend by category, savings achieved, average fulfillment time, and supplier performance, in a format the team can actually maintain.
On site and remote
For manufacturers in Santa Catarina, Paraná, and Rio Grande do Sul, the project runs on site during the phases that require direct contact with the operation: diagnosis of the real purchasing flow, significant negotiations, and rollout of the process with the team.
For companies elsewhere, the work is conducted remotely, with on-site visits concentrated in the critical stages. The scope delivered is identical; what changes is how the on-site hours are distributed across the project.
Common questions about procurement department setup
How long does it take to set up a purchasing department?
A typical project runs 3 to 6 months, depending on company size and the number of categories involved. Diagnosis takes the first few weeks, policy and flow design follows, and the assisted-operation phase covers the first purchasing cycles until the team is running on its own.
Do we need an existing purchasing team to hire this?
No. The service works both for companies creating the function from scratch — defining who takes the role and training that person — and for companies where someone is already buying informally and it needs to become a structured process. Either way, the structure stays with your internal team at the end.
Does the project include training our team?
Yes. Training is part of the operation phase: whoever will run purchasing learns to apply the policy, use the quoting process, evaluate suppliers against the scorecard, and follow the indicators. The stated goal of the project is that the company does not depend on the consultancy to operate afterward.
Shall we build your purchasing department?
In a 30-minute call we map how your company buys today, where the process stalls, and what the build-out has to fix first. Free, with no obligation.